Relentify Timesheets vs Toggl Track: Which Gives Your Team More?
Toggl Track has a slick interface and a one-click timer that feels effortless. It's beloved by freelancers and remote teams. But when you're comparing Relentify Timesheets to Toggl Track, you're often comparing the wrong things — because they're built to solve different problems. Let's unpick what each tool is actually for, which one fits your team, and why the pricing difference might not matter as much as the feature gap.
The timer vs. the clock-in
Here's the distinction that matters: Toggl Track is a time tracker. Relentify Timesheets is a workforce management system.
Toggl's one-click timer is its entire point of view. Click to start tracking a project, click to stop, add notes. It's frictionless for desk workers who bill by the hour or need to understand how their day broke down across projects. Elegant, minimal, does one thing well.
Relentify Timesheets uses a clock-in/clock-out model. Workers arrive at a site, open the app, verify their location, optionally take a photo, and clock in. At the end of their shift, they clock out. The system records the exact hours with GPS verification.
Neither is wrong — they're optimised for different workforces. But if you manage people who work on-site and need verified records, the timer model doesn't provide the accountability you need. Trust is fine. GPS proof is better.
Pricing: where the first real difference shows
| Plan | Relentify Timesheets | Toggl Track |
|---|---|---|
| Free tier | Up to 5 workers | Up to 5 users |
| Starter | £3/worker/month | £7/user/month |
| Professional | £5/worker/month | £14/user/month |
For a team of 20 workers over a year:
- Relentify: £720–£1,200/year
- Toggl Track: £1,680–£3,360/year
Toggl costs roughly double at the Starter tier and nearly triple at Professional. That's not a rounding difference — it's the reason small businesses with hourly teams often don't even consider Toggl.
If pricing is your main constraint, there are other alternatives worth exploring. Relentify Timesheets vs. Clockify is a useful comparison if free tiers matter to you. Relentify vs. Deputy covers shift management specifically, which Toggl doesn't do.
GPS, photo verification, and why trust has limits
Toggl Track is a trust-based system. Users log their time, and you accept the data at face value. For desk workers on salary, that's fine. For shift workers and field teams, it's a problem.
Relentify Timesheets verifies time records with:
- GPS location at clock-in and clock-out
- Geofencing around work sites (workers can't clock in outside the site boundary)
- Optional photo verification (worker takes a selfie at clock-in)
- Continuous GPS pings during shifts (configurable, not constant surveillance)
- Automated anomaly flagging (clocking in from an unexpected location)
In construction, cleaning, security, care, and hospitality, verified time records aren't optional. They're a requirement — both for compliance and for managing labour costs. You need to know whether someone was actually on site.
This also ties directly to UK Working Time Regulations. The gov.uk guidance on working time regulations requires that employers keep records of hours worked. GPS verification provides the audit trail.
Different use cases: project billing vs. shift management
Toggl Track shines when you bill clients by the hour. You track time per project, tag it as billable or non-billable, and generate client reports. Relentify works best when you manage a roster of workers across multiple sites.
| Use case | Relentify Timesheets | Toggl Track |
|---|---|---|
| Shift workers (hourly) | Built for this | Not designed for this |
| Project-based tracking | Basic | Core strength |
| Field workers (GPS) | Yes, verified | No |
| Desk workers (timer) | Basic | Core strength |
| Multi-site management | Yes | No |
| Shift scheduling | Included | Separate product (Toggl Plan) |
| Break compliance (automatic) | Yes | Manual |
| Manager approval workflow | Multi-level | Basic |
Toggl Track is designed around the assumption that knowledge workers need to understand how their time breaks down. Relentify is designed around the assumption that small businesses need to manage when, where, and how long workers are actually working.
If you're an agency or freelance team, Toggl is probably the fit. If you manage shifts, locations, and rosters, Relentify is built for that.
Reporting: profitability vs. compliance
Toggl Track's reports tell you which projects are billable, how much time you've logged per client, and which team members are underutilised. It's built for profitability analysis.
Relentify's reports tell you hours per worker, site, and location; whether you're compliant with break rules; labour costs per site; and attendance patterns. It's built for compliance and cost control.
Neither tool does the other's job well. If you need detailed profitability by client, Toggl wins. If you need to prove you're compliant with UK Working Time Regulations and track labour costs per site, Relentify wins.
Integrations: where Toggl has a real advantage
Toggl has over 100 integrations — with Asana, Jira, Monday, Slack, Zapier, and most accounting tools. If your workflow is deeply tied to a project management tool (e.g., you start time entries directly from a Jira ticket), that integration ecosystem matters.
Relentify's integrations are smaller but focused. Payroll export, accounting, and the Relentify suite itself (CRM, Helpdesk, Tasks, E-Sign). For workforce management, that's often enough. Most small businesses don't need Toggl's 100 integrations — they need the two or three that matter to them.
If you're comparing Relentify to other all-in-one platforms, Relentify vs. Harvest covers time tracking plus billing, and Relentify HR vs. BrightHR covers HR and absence management.
Mobile experience: office vs. field
Toggl's mobile app is a straight port of the desktop experience — a timer with project selection. It's fast, clean, and built for quick entries throughout the day.
Relentify's mobile app is optimised for the clock-in moment. Large buttons, GPS feedback, offline capability, a workflow that gets workers clocked in within seconds. It's built for a field worker arriving at a site, not a desk worker pausing between tasks.
Neither is better — they're built for different moments in the day.
Who should choose which?
Choose Relentify Timesheets if:
- You manage hourly workers who clock in and out of shifts
- You have multiple work sites or field locations
- GPS and photo verification matter to you
- UK Working Time Regulations compliance is a concern
- Shift scheduling should be part of the same tool
- You want lower per-worker pricing
Choose Toggl Track if:
- You need project-based time tracking with billable rates
- Your team works at desks and uses a timer throughout the day
- You need extensive integrations with project management tools
- Client reporting and profitability analysis are primary needs
- You're an agency, freelance team, or consultancy
Frequently Asked Questions
Q: Can Toggl Track handle shift workers? A: Not really. Toggl doesn't have clock-in/clock-out, geofencing, or shift scheduling. It's built around manual timer entries, which doesn't work well for hourly staff who need to clock in at the start of their shift. If you need shift management, Relentify vs. Deputy is a better comparison — both are built for this use case.
Q: Does Relentify Timesheets work for freelancers? A: It's not optimised for it. Relentify's strength is managing teams on shifts across sites. Freelancers and agencies usually benefit more from Toggl's project-based tracking and billable rates. Relentify vs. Harvest is worth reading if you're self-employed.
Q: Can I use Toggl Track for UK compliance? A: Toggl doesn't have built-in UK Working Time Regulations checks or GPS verification. You could use it and manually verify compliance, but you'd be working around the tool instead of with it. Relentify has automatic break rules and clock-in verification, so compliance is baked in.
Q: What if I only have two workers? A: Both tools have free tiers for up to 5 users. At that scale, cost is less of an issue than fit. Toggl is better if you're tracking projects. Relentify is better if you're managing shifts or locations.
Q: Does Relentify integrate with Jira or Asana? A: Relentify's integration ecosystem is smaller than Toggl's. If you absolutely need real-time integration with Jira tickets or Asana tasks, Toggl is the safer choice. For most small businesses managing shift workers, those integrations aren't critical.
Q: What about offline capability? A: Both apps work offline. Toggl syncs when you reconnect. Relentify syncs GPS and clock-in records when you reconnect — important for field workers who may lose signal on a building site.
Q: Can I switch from Toggl to Relentify? A: Yes. Your historical time data won't migrate automatically, but you can export from Toggl and reference it. Most businesses treat the switch as a fresh start. Relentify's onboarding is designed for this.
Q: Is Relentify cheaper than Toggl at every price tier? A: Yes. Relentify is £3–5 per worker per month. Toggl is £7–14 per user per month. For a 20-person team, the annual difference is roughly £960–£2,160. See Relentify pricing for current rates.
The bottom line
Toggl Track is a beautifully designed time tracker for knowledge workers and agencies. If you bill by the hour, work on projects, and need client reporting, it's a solid choice. The one-click timer is genuinely pleasant to use.
Relentify Timesheets is built for small businesses with shift workers. GPS verification, clock-in/clock-out workflows, break compliance, shift scheduling, and multi-site management are all built in. It costs half as much per worker and integrates with the rest of the Relentify platform — CRM, Helpdesk, Accounting, Invoicing, all in one login.
The real question isn't which is objectively better. It's which solves the problem you actually have. If that's project-based time tracking, pick Toggl. If that's managing a team of shift workers across multiple sites, pick Relentify.
Try Relentify Timesheets free for 14 days and see workforce management done right.