Relentify Inspect vs InventoryBase: More Features, Lower Price
InventoryBase has dominated UK property inventory software for years. It's the default choice for thousands of inventory clerks, letting agents, and landlords. But when comparing Relentify Inspect vs InventoryBase, you'll spot something immediately: Relentify Inspect offers more features at a lower price. Beyond that headline difference, Relentify Inspect includes native integration with CRM, accounting, and eSignature tools — capabilities InventoryBase handles separately or not at all. For inventory professionals juggling multiple platforms, that single difference compounds into weeks of saved time per year.
Pricing: Unlimited vs Per-Report
This is where Relentify's economics shine. InventoryBase charges £39/month for their Professional plan, which includes 30 reports. Every report beyond that costs £1.50–£2.00 per report. Most active inventory clerks exceed 30 reports monthly — easily.
Let's do the math for someone completing 60 reports a month (a realistic number for an experienced clerk).
InventoryBase: £39 + (30 × £1.75) = £91.50/month, or £1,098/year
Relentify Inspect: £29/month flat, or £348/year
That's £750 a year saved. For a small team of three clerks, you're looking at £2,250 annually just from unlimited reports.
The per-report model was designed when inventory work was less efficient. Modern clerks work faster, report more thoroughly, and move between properties quicker. A pricing model that penalises productivity is a design flaw masquerading as a feature.
InventoryBase also charges extra for additional user seats, digital signatures, and cloud storage beyond their plan limits. Relentify Inspect includes unlimited users, unlimited storage, and built-in eSignature capability — included in the £29/month price. Your costs don't climb as your team grows.
Feature Comparison: What Actually Matters
Both platforms handle the core inventory tasks: check-in reports, check-out reports, mid-tenancy inspections, condition schedules, and comparative reports showing tenancy-start vs tenancy-end condition.
Where they diverge:
Barcode and QR code scanning. Relentify Inspect includes this out-of-the-box. InventoryBase does not. For high-volume property work, scanning item serial numbers and dimensions beats manual data entry every time.
Customisable rating scales. InventoryBase uses fixed scales. Relentify Inspect lets you define condition ratings to match your company's conventions or align with specific dispute resolution services (NRLA, ARLA Propertymark, etc.).
Photo storage and management. Both handle timestamps, geotagging, and annotations. Relentify Inspect offers unlimited photo storage on every tier; InventoryBase rations storage by plan. After a few months, Relentify users build searchable photo libraries across properties — "what good condition looks like" for similar units. InventoryBase stores photos but doesn't encourage reuse.
Offline-first workflow. Both apps work offline. Both sync when connectivity returns. Relentify's offline mode is tighter — you can build entire reports with photos, signatures, and condition notes without a connection.
Risk assessment and legionella checklists. Relentify Inspect includes dedicated templates for risk assessments and legionella compliance checks. InventoryBase has limited support — you'd build these as custom sections, which is slower and more prone to field error.
The Integration Advantage: CRM, Accounting, and eSign
This is where Relentify Inspect separates itself. InventoryBase is a report factory. Relentify Inspect is part of a business system.
When you complete an inventory report in Relentify Inspect:
CRM automatically updates. The property record reflects the new check-in or check-out status. If the report flags damage, the tenant and landlord records are instantly accessible for dispute management. Relentify CRM ties property inspection data directly into your broader property management workflow.
Accounting automatically tracks it. You've completed a report; Relentify Accounting can auto-generate an invoice for inventory services. Fee tracking per landlord or agent is built in, not bolted on.
eSignature is ready. Tenancy agreements, check-in acknowledgements, and dispute documentation flow through Relentify eSign — the same signature system already holding your other business documents. No separate login, no separate process.
InventoryBase doesn't do this. Your inventory reports live in isolation. Want to link a report to a property management system? You're manual-syncing data or gluing systems together with Zapier and custom integrations. Relentify vs Reports2Go shows how this integration advantage plays out across different inventory use cases.
For inventory clerks who are also doing their own invoicing, or letting agents conducting inventories in-house, this difference is enormous. No context-switching between platforms. No duplicate data entry. No waiting for integrations to sync.
Mobile App and Photo Workflow
Both platforms have mobile-first design. InventoryBase's app is mature and widely used — it handles the core tasks well.
Relentify Inspect's mobile experience is designed for speed. Quick room creation, instant photo capture, condition rating, item documentation. The workflow is optimised for someone moving through a property, snapping photos, and noting condition in rapid sequence.
Photo management is central to inventory work. Both handle it competently:
- Timestamped and geotagged photos ✓
- Annotation and markup ✓
- Bulk upload from phone library ✓
- Relentify adds barcode/QR scanning ✓
Comparative reports — the visual diffs showing what changed between check-in and check-out — are essential for deposit dispute work. Both platforms produce them. Relentify highlights changed items visually; InventoryBase lists them. The visual approach is faster when you're reviewing damage for deposit adjudication.
Both apps sync reports offline. When you're in a property with poor signal, everything is captured locally and syncs when you reconnect. Neither will leave you stranded.
Frequently Asked Questions
Can I migrate from InventoryBase to Relentify Inspect?
Yes. Relentify Inspect has an import process for legacy reports. You can migrate historic check-in and check-out data, build new reports in Relentify, and archive InventoryBase as you transition. Most migrations take a weekend.
Does Relentify Inspect work with other letting software I already use?
Relentify Inspect integrates natively with Relentify CRM. If you use standalone CRM software (Jupix, Street, Zoho), Relentify Inspect can export reports to PDF or CSV for manual import, or you can link reports manually in your existing system. Direct integrations with major platforms are in the roadmap.
Are both platforms dispute-ready for deposit claims?
Yes. Both produce reports meeting NRLA and ARLA Propertymark standards for deposit disputes. Relentify Inspect includes visual comparative reporting that slightly accelerates dispute preparation, but both platforms hold up in adjudication. Reference: NRLA Deposit Dispute Guide.
If I have three or four inventory clerks, which is more cost-effective?
Relentify Inspect by a large margin. Unlimited users at £29/month beats InventoryBase's per-seat model. A team of four on InventoryBase runs £100+/month (including per-user fees and additional reports). On Relentify, it's £29/month, full stop.
Can I build custom report templates on both platforms?
Yes. Both support customisation. Relentify Inspect adds reusable room and item libraries that reduce data entry on subsequent properties. InventoryBase has template customisation but less library reuse.
Does the mobile app work offline?
Yes, both do. Relentify's offline mode captures reports, photos, notes, and signatures locally. Everything syncs automatically when you reconnect.
What if I need to generate risk assessments or legionella compliance reports?
Relentify Inspect includes dedicated templates for both. InventoryBase requires you to build these as custom sections, which is slower and more prone to field error.
Is there a free trial?
Relentify Inspect offers 14 days free with no card required. InventoryBase has a trial as well, though terms vary by plan.
The Verdict
InventoryBase is solid, established, and widely used. If you're completing fewer than 30 reports monthly and have no need for CRM or accounting integration, it works fine.
But for busy inventory professionals — clerks completing 50+ reports a month, letting agents handling inventories in-house, or anyone tired of switching between seven different platforms — Relentify Inspect is the better choice. More features, lower price, and the advantage of a unified platform that handles inventory, property management, invoicing, and signatures without context-switching.
The inventory market hasn't seen serious innovation in years. Relentify proves there's room for a modern alternative. Start with 14 days free — no credit card, no commitment.